Chaves County Clerk Access
Chaves County has practical split clerk functions. The Clerk of Court for District Court and Magistrate Court case files operates within the New Mexico Judiciary and Fifth Judicial District. That court clerk channel handles case records, filings, court-copy questions, and records requests tied to court cases. The Chaves County Clerk is a county government office that maintains public recorded documents, issues marriage licenses, maintains Probate Court records, preserves historical documents, and supports elections.
The State Court Structure Map identifies the primary clerk page as Clerk of Court, while the research explains that the County Clerk still plays a major records role. Cindy Fuller is listed as Chaves County Clerk, and Dmiri Samuels is listed as Chief Deputy Clerk. The County Clerk's public page says the office has accessible workstations for people searching records.
Chaves County District Court Clerk
400 N. Virginia Ave.
Roswell, NM 88201
575-622-2212
rosdfax@nmcourts.gov
8 a.m.-noon and 1-5 p.m.
Chaves County Clerk
1 St. Mary's Place, Suite #110
Roswell, NM 88203
575-624-6614
Fax: 575-624-6523
Monday-Friday, 8 a.m.-5 p.m.
Chaves County Clerk Duties
The County Clerk's official duties include maintaining public records, issuing marriage licenses, maintaining Probate Court records, preserving historical documents, and facilitating elections. Those duties are different from the District Court clerk's role, which is tied to case files and court proceedings. For example, a divorce decree is requested from Chaves County District Court, while a marriage license copy is requested through the County Clerk.
- Court case files: District Court and Magistrate Court clerks, Case Lookup, Judiciary IPRA, and re:SearchNM where access applies.
- Recorded documents: Chaves County Clerk and Tyler Web public document search.
- Marriage licenses: Chaves County Clerk, including certified copy requests through Tyler Web.
- Probate records: County Clerk for informal probate and District Court for contested estate matters.
- Municipal records: Roswell Municipal Court or city IPRA channels when the record is city court or police material.
The official Chaves County Tyler Self Service disclaimer is the manifest source for county public document access.
The Tyler screen is a county-record channel, not the statewide court Case Lookup portal for District Court and Magistrate Court cases.
Request Chaves County Certified Copies
A certified copy proves that the copy came from the office holding the original record. The right copy source depends on the record. Certified court documents, decrees, orders, and case filings come from the court clerk where the case is located. Certified marriage records, recorded-document certifications, and probate records handled by the County Clerk use the county clerk channel.
- Identify the record type first: District Court case, Magistrate case, recorded document, marriage license, or probate record.
- Find the case number, document number, book/page, party names, or marriage names before contacting the office.
- Use Case Lookup for court case numbers or Tyler Web for county document index searches.
- Contact the court clerk or County Clerk with the record identifier, copy type, and number of copies.
- Pay the correct copy and certification fee before pickup, mailing, or online image delivery.
For Chaves County Clerk Tyler records, the county says document images can be purchased with a credit card through Self Service Tyler Web. If a user needs an image without redacted data, the request should be made through Tyler Web with a phone number so staff can call and verify protected information.
Chaves County Request Fields
When a court record is not available through public Case Lookup or a document image is not enough, New Mexico Judiciary IPRA is a formal court-record request path. The research captured the public form fields. For county records outside the judiciary, Chaves County IPRA can be submitted through county channels, including IPRA@chavescounty.gov, fax, phone, mail, or in person.
| Field or part | Required | Notes |
|---|---|---|
| Court Location | Yes | Includes District Court - Chaves County (Roswell) and Magistrate Court - Chaves County (Roswell). |
| Requester name | Yes | First and last name fields are captured. |
| Email and phone | Yes | Used for response and clarification. |
| Person name or alias | Yes for name fields | Identifies the person whose court records are requested. |
| Records Type | Yes | Civil, family, criminal, other case documents, or other. |
| Court case number | Optional | Useful when known because it narrows the search. |
| Records description | Yes | Describe the requested record with reasonable detail. |
| Captcha | Yes | Anti-spam step before sending the request. |
New Mexico Courts public access materials also say court case records may be inspected in person at the court clerk's office at the courthouse where records are located. Copy fees can apply.
Chaves County Clerk Fees
The fee source matters because District Court, Magistrate Court, and County Clerk records use different fee schedules. The County Clerk fee table covers recording, public document copies, marriage records, and probate. The Fifth Judicial District fee schedule covers District Court and Magistrate Court case copies and filings.
| Item | Amount or rule |
|---|---|
| County Clerk recording fee | $25 per document |
| Additional index entries | $25 per additional block of 10 or fewer entries |
| Customer-made County Clerk copies | $0.50 |
| Clerk staff-made County Clerk copies | $1.00 |
| Hard copies of surveys or plats | $3.00 |
| Certification of recorded documents | $1.00 |
| District Court photocopies | $0.35/page |
| District Court certification | $1.50/seal |
| Magistrate photocopies | $0.50/page |
| Electronic copy or email, Magistrate | $1.00 |
Marriage license and probate fees are record-type specific. The dedicated marriage page lists $55 for the marriage license application effective June 20, 2025, while the probate page lists $30 for initial probate filing, $0.15 per page for probate copies, and $0.50 per probate certification.
Chaves County Tyler Search
The Chaves County Public Document Search page says Tyler Web provides access to County Clerk records. It also gives important search rules. In the Either Name field, enter last name, a blank space, and first name without punctuation. The county example is Doe Jane S. Document or instrument number searching applies from December 2, 2019 to current. Book/page number searching applies from July 1, 1987 through November 27, 2019.
Some document types kept book/page format after December 2, 2019, including marriage licenses, commission minutes, and plats or surveys. Query results consist of the document index and document image. To purchase an image, add the document to the cart, enter payment information, and print the document after purchase.
County Tyler data can change without notice, and the disclaimer compares the index to a library card catalog. Users should search spelling variations. The research could not inspect the post-disclaimer search fields because the portal is reCAPTCHA-gated.
Roswell Records Requests
Not every Chaves County record is held by the county or state court clerk. Roswell Municipal Court and Roswell Police records may require city channels. The research identifies Roswell NextRequest as the city public-records portal, and the city IPRA page identifies the Municipal Court records contact as Ron Garcia at r.garcia@roswellnmcourts.gov or 575-624-6725.
The Roswell NextRequest portal is the manifest source for city public-record request handling.
City requests are most relevant when the Chaves County record involves Roswell Municipal Court, city police reports, traffic citations, or other municipal records.
Note: New Mexico Courts says it does not maintain law-enforcement records, driving records, or marriage licenses for the public.